Even for civilians, moving from one home to another can be stressful. But for military servicemembers and military families, relocating to a new duty station through a Permanent Change of Station (PCS) often comes with additional challenges and complications. To help ease the burden, here are some smart military PCS moving tips to help you make this transition as stress-free as possible.

What Is a PCS Move? 

A PCS is a long-term relocation assignment for active-duty servicemembers and their families, typically lasting two to four years. Unlike temporary duty assignments, which are short-term and often involve returning to the original duty station, a PCS requires moving to a new location, either within the continental United States (CONUS) or overseas (OCONUS). All active-duty personnel across the Army, Marine Corps, Navy, Air Force, Space Force, and Coast Guard are eligible to PCS.

The timeline for a PCS can depend on a variety of factors, including branch-specific requirements, individual career progression, and the immediate needs of the military. 

For many servicemembers, PCS moves often include specific challenges and logistical complexities, such as arranging the shipment of household goods, securing suitable housing at the new duty station, and adapting to new environments. Additionally, servicemembers must navigate the administrative processes associated with PCS, including obtaining official orders and coordinating travel arrangements. 

Key Steps in the PCS Process 

To ensure you and your family have a smooth transition, you’ll want to take the following steps in your next PCS move:

• Wait to receive official orders: Before initiating any moving plans, make sure you have your formal PCS orders in hand. These documents contain vital details about your entitlements you may be eligible for and authorizations to take into account. 
• Attend relocation briefings: Participate in briefings provided by the Relocation Assistance Program to gain insights into the moving process and available resources that you may need to follow up on before you reach your new duty station. 
• Contact the transportation office: Schedule the shipment of your family’s personal belongings through your installation's transportation office. This helps you adhere to regulation timelines and procedures. 
• Connect with a military sponsor: Take the time to meet or talk with an assigned sponsor at your new duty station who can offer valuable guidance and support during the transition. 
• Manage finances: Review the financial aspects of the move, including any allowances that may be available and potential out-of-pocket expenses you’ll have to pay up front. You’ll want to make sure your budget can handle any constraints as you make the shift and settle in. 
• Prepare family and personal matters: Address any family needs, such as school transfers and medical arrangements by gathering documents in advance and keeping them together in an easy-to-access location.

Best PCS Moving Tips for a Stress-Free Relocation 

PCS moves can be a challenging experience for servicemembers and their families. But, with careful planning and organization, the process can become significantly smoother. Be sure to take time to: 

Organize Essential Documents

As packing day approaches, set aside important documents you'll need during your move, which may include your military ID, passports, mortgage documents, school records, birth certificates, and Social Security Cards. Carefully place everything in a labeled folder or binder so they don’t get lost and you have everything you need at a glance.

Understand Your Allowances

As mentioned earlier, the government provides several tax-advantaged allowances for servicemembers moving under PCS orders. Make sure you understand those allowances and how to file for them to save money during your move.

Document Expenses

Be sure to document any out-of-pocket PCS-related expenses to simplify claims filing upon completion of your move. Even if you won’t be reimbursed for them, making a list of your expenses could help you determine how to revise your budget for your next move.

Plan Ahead

As your current assignment comes to an end, start thinking ahead, both financially and logistically. This is especially important if your move happens in the summer, which is considered peak PCS season. During these months, it may be harder to get the moving services and support you need. Keeping back-up plans, or alternative ways of doing things in your back pocket can relieve the anxiety of deciding next steps on a moment’s notice.

Label Items Clearly

Create a list for the movers of which items they'll pack and move for you, as well as what you’ll be leaving behind, whether you’re taking them with you yourself, donating them, or putting them in storage. Sort and label all items that you’re leaving or move them to a separate area or room to avoid confusion when the movers arrive.

Financial Considerations for a Military PCS Move 

The military provides various allowances and reimbursements to offset the cost of your PCS move. However, to take full advantage of these benefits, you must understand what they are and how they work.

Understanding PCS Allowances and Reimbursements

Servicemembers are entitled to several allowances and reimbursements during a PCS move, including:

• Dislocation Allowance (DLA): Partially reimburses expenses incurred during relocation, such as securing new housing and setting up utilities. The amount varies based on rank and dependency status. 
• Monetary Allowance in Lieu of Transportation (MALT): Provides mileage reimbursement for those driving a personal vehicle to the new duty station. The current rate is $0.18 per mile per authorized vehicle. 
• Per Diem Allowance: This covers meals and incidental expenses during travel. The specific rates depend on the travel location and the number of authorized travel days. 
• Advance Travel Payments: Servicemembers without a Government Travel Charge Card (GTCC) may be eligible for advance payments to cover anticipated travel expenses.

Budgeting for Unexpected PCS Costs

Despite those available allowances, unforeseen expenses can arise, no matter how well you plan, such as:

• Temporary lodging: Should you need temporary lodging before securing permanent housing, the added cost may exceed your budget. 
• Vehicle expenses: Long-distance travel may lead to increased fuel, maintenance, and potential repair costs. 
• Pet transportation: Transporting pets, especially overseas, can incur significant expenses that aren’t always covered by allowances. 
• Housing deposits: Upfront costs for renting a new home, such as security deposits, may not be reimbursable. 
• Utility setup fees: Setting up utilities at your new residence, such as electricity or internet, can include unexpected set-up or installation charges.

To help mitigate these costs:

• Establish an emergency fund to cover unforeseen expenses during the move 
• Utilize tools like a PCS Budget Worksheet to track anticipated and actual expenses 
• Investigate potential costs at the new location, including housing and utilities

Other Financial Considerations

In addition to the budgeting tips listed above, consider the following before your PCS move:

• Weight allowances: Exceeding the authorized household goods weight limits can result in out-of-pocket expenses. 
• Storage costs: Remember that long-term storage of belongings may not be fully covered.
• Advance pay caution: While advance pay options are available, they are essentially loans that require repayment. 
• Tax implications: Some moving expenses may have tax consequences. Consult a tax professional who specializes in military matters before your PCS move. 

Settling Into Your New Duty Station After a New PCS Move

For most servicemembers and their families, completing a military PCS move involves not only physical relocation but also emotional and social adjustments as they integrate into a new community. Here are some ways to help you adjust to your new surroundings.

Housing and Community Integration 

Begin by contacting the Relocation Assistance Program at your installation. They’ll provide comprehensive support to you and your family when moving and settling in. Relocation experts offer pre-departure briefings, newcomer orientations, and information on housing options to help smooth your adjustment. 

Also, try engaging with the local military community, which can help you integrate and form a support network. Participate in newcomer orientations and community events to connect with fellow servicemembers and families. Resources such as the Morale, Welfare, and Recreation (MWR) programs offer activities and services designed to promote community engagement.

Managing Stress and Family Adjustments 

There can be a lot of stress associated with a PCS move, but staying proactive can mitigate its impact. Use the PCS moving tips above to develop a comprehensive budget that accounts for expected income and expenses at your new duty station. Compare your current and future Basic Allowance for Housing (BAH) to help determine affordable housing options. This will help alleviate some of the financial stress of your move. 

If you have children, remember to support them through the transition by paying attention to their emotional and educational needs. Engage with School Liaison Officers who can assist in finding the right schools and transferring credits. Many communities offer youth programs and activities that can help children adapt to their new environment and establish important social connections.

Helpful Resources for Military PCS Moves 

As you set up your military PCS move, remember that you’re not alone. There are many resources out there to help you.

Military-Provided Relocation Assistance 

• Military OneSource: A comprehensive resource offering 24/7 support for service members and their families, providing information on moving, housing, and other essential services. 
• Defense Personal Property System (DPS): An online portal that allows users to schedule moves, track shipments, and file claims. 
• Relocation Assistance Program: Available through installation Military and Family Support Centers, this program offers information on moving costs, housing options, child care, and more to assist with the PCS process.

Recommended Moving Services and Tools 

Several third-party services can help make your PCS move more efficiently, with flexible moving and storage solutions. Options like portable storage containers can be transported to your new location, accommodating both short-term and long-term storage needs. Additionally, some companies offer specialized services tailored to military families, from discounts to free short-term storage.

We’re Here to Help

If you’re buying a home in your next PCS move, contact AAFMAA Mortgage Services LLC (AMS) for unbiased advice and recommendations, and an honest and fair comparison of your mortgage options. Options include a wide range of competitive rates and mortgage options designed to meet your needs. Get your free mortgage assessment today!

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This article was originally published April 23, 2020.